Some Common Misconceptions about Managed File Transfer
- April 8th, 2015
- By: Scott Robinson
- In: Energy & Utilities, Finance, Healthcare, Supply Chain, General B2B
Though the adoption of Managed File Transfer within B2B-integrated partnerships has been significant, a number of misconceptions about the technology remain pervasive, and can inspire reluctance in some partners to implement it – to the detriment of all.
The average employee sends/receives fifteen email attachments a day, for a total of over 5,000 attachments a year, per person – and even if that seems a little high, it does confirm that a great deal of ad hoc data transfer is occurring, much of it informal, yet in support of formal B2B processes. This compromises the security and robustness of those processes, while diminishing data integrity.
Managed File Transfer is the technology of choice for dealing with this maverick data handling; but its effectiveness depends upon its adoption throughout the supply chain.
IT Business Edge cited several misconceptions about MTF that could hinder its adoption:
1. MTF is only about moving data from Point A to Point B. No, it is also about implementing consistent security; reducing user error; and achieving deeper integration with the systems handling the data;
2. It is redundant; employees use IT-approved company email and systems for data transfer. In fact, almost two-thirds of employees surveyed said they have used personal email for storage and transfer of company data, so email should be eliminated as a data transfer method altogether;
3. Existing FTP and other methods are fine; employees know what they’re doing. No, nearly half of employees surveyed are unaware of their companies’ data transfer policies, and a third said that no such policies existed;
4. The existing data transfer policy is effective. How is it possible to be certain of this, when un-managed file transfer by definition cannot be monitored?
5. MFT is too expensive to implement. While it is true that MTF is more costly than conventional file transfer solutions, it is easy to see that it pays for itself in recovered downtime in supply chain operations, which are costly throughout the supply chain.
An obvious means of mitigating the reluctance of a B2B partner to adopt MTF is to offer incentive for adoption throughout the supply chain, making it a standard throughout, and sharing the costs of implementation and maintenance. This approach in itself can satisfy many of the objections and make for a smoother adoption.